The cost of editing and proofreading

How much does editing and proofreading cost?

There is no simple answer to questions about the cost of editing and proofreading. Just as there is no simple answer to questions such as: How much does market research cost? How much does auditing cost? How much does graphic design cost?  Or, a non-business example, how much does building a house cost?

The answer to all of these questions is ‘it depends’.  In each case the cost will depend on the scope of the task and the characteristics of the situation. For example: What size is the house (number of rooms, storeys)?  What construction material (walls, roof, interior)? What is the site like (level or slope, ease of access)?  

Factors affecting the cost of editing

The characteristics an editor will consider when estimating the fee for a project include:

  • the size of the document (word and page count)
  • the content of the document (text, images, tables, graphs, references)
  • the deadline for completion (turnaround time)
  • the characteristics of the text (single/several authors, language style)
  • the intervention required (single authorial voice, plain English)
  • the service required (proofreading, structural or copy edit).

Most editors will want to review a document to assess the work required before they provide a quote – just as a builder will want to see the plans and specifications for a house before quoting.

Hourly rates for editing

There is no standard hourly rate for editors in Australia and charges vary considerably. Those who are new to the profession or lacking formal qualifications will generally be ‘cheaper’ than qualified, accredited editors who have spent decades building their knowledge and honing their skills. A survey of more than 500 members of the Institute of Professional Editors in 2016 disclosed hourly rates varying from $30 to more than $120. The suggested rate for freelance book editors, published by the Media Entertainment and Arts Alliance (MEAA) in July 2017, is $998 per day (which equates to $124.75 an hour for an 8-hour day). MEAA recommended freelance rates 2017.

Comparing editing quotes

Simply comparing hourly rates when engaging an editor for a project can be misleading. An experienced editor with relevant qualifications and accreditation will generally complete a project in less time and to a higher standard than someone with limited experience and training. (In Australia, the Institute of Professional Editors conducts rigorous examinations (80% required to pass) to assess the skills and knowledge of editors before awarding them the status of ‘accredited editor’. This qualification is reviewed by IPEd every five years and can only be extended through evidence of continuing professional development.) 

A preferable approach that provides a more accurate gauge of cost relative to service is to compare quotes for the total project, making sure that you are comparing ‘apples with apples’. Evaluate the services outlined in the quotes and ensure they encompass everything you need. Seek clarification if anything is unclear. Consider the expertise and experience of the editor and how this might benefit your project. 

Central Editing prices

Central Editing quotes for client projects are typically in the range of:

  • $40 to $60 per 1,000 words for proofreading
  • $60 to $110 per 1,000 words for copyediting
  • $85 to $130 per 1,000 words for structural editing/rewriting

    Projects with short deadlines that require work on evenings or weekends attract an additional fee.

Related: How do I choose an editor? How do I brief an editor?



Note: costs quoted above are Australian dollars and do not include GST.